4 Ways the EUM Data Room Makes Microsoft Simple

Document management and data security are at the heart of organizational success in today’s digital economy. In this article, we'll explore how the EUM Data Room simplifies these processes through smart integration with Microsoft 365.

1. Amplifying Microsoft 365's ROI

A staggering 50% of organizations are not fully aware of the capabilities of their Microsoft 365 suite, often leading to the underutilization of resources. While Microsoft 365 is a powerful suite, its complexity can sometimes be overwhelming, particularly for external users who may find SharePoint Online confusing and clunky to navigate. OneDrive, although efficient for one-off file sharing, falls short in supporting continuous collaboration on sensitive documents due to its basic sharing nature. This is where the EUM Data Room steps in, mitigating the intricacies of Microsoft 365 by simplifying user interaction, especially with SharePoint Online, making the experience more intuitive.

Additionally, while SharePoint Online is feature-rich, its sophistication can introduce barriers to external collaboration, often necessitating extensive training. OneDrive's simplicity for file sharing does not address the complexities of ongoing collaborative work and version control when handling sensitive documentation. Furthermore, reliance on third-party apps can exacerbate these issues, introducing security vulnerabilities, complicated version control, and a loss of centralization, which are detrimental to effective data governance.

The EUM Data Room navigates these challenges by harnessing the suite’s extensive functionalities, many of which users are typically unaware of. By educating businesses on the suite's capabilities, EUM Data Room diminishes reliance on unnecessary third-party tools, which often create more problems than they solve. This focused strategy helps avoid unwarranted expenses and maximizes the existing investment in Microsoft 365. With EUM Data Room, businesses can streamline their document management and collaboration practices, ensuring a smarter consolidation of resources and guiding businesses to leverage their Microsoft suite for a significantly enhanced ROI.

2. Reducing Email Dependence to Mitigate Cyber Threats

Despite known risks, email remains the default mode for sharing documents in many organizations. With more than 90% of successful cyberattacks beginning with email phishing, this common practice is a considerable security vulnerability for the following reasons:

• Vulnerability to Phishing: Emails can be easily mimicked, making them prime targets for phishing scams that lead to data breaches.
• Accidental Exposure: Sensitive data can be mistakenly sent to the wrong recipients due to human error.
• Lack of Encryption: Many emails are not encrypted, leaving confidential information exposed if intercepted.
• Insufficient Access Control: Once an email is sent, the sender loses control over who accesses the information.
• Record Keeping Challenges: Tracking the exchange of sensitive information through email for auditing purposes is complex.
• Attachment Limitations: Email systems often have size limits, hindering the exchange of large confidential files.

The EUM Data Room steers users away from email, offering a secure Microsoft 365-based alternative for document sharing that's immune to the common threats plaguing email communications. By reducing reliance on email for sharing sensitive data, EUM Data Room significantly lowers the risk of data breaches and cyber threats, making document exchange safer and more reliable.

3. Increasing User Adoption with Intuitive Tools

The success of any new technology in a business setting hinges on its adoption by the users. Forcing users to learn many different types of technologies in disparate systems often leads to resistance to adoption, tool misuse, and potential security breaches. The EUM Data Room addresses these challenges by providing a simplified user interface (UI) that incorporates familiar Microsoft tools such as Excel, Word, PowerPoint, and SharePoint. By integrating these well-known applications within an easy-to-navigate UI, EUM Data Room ensures a low learning curve and high user engagement. This approach not only fosters a comfortable and productive user experience but also minimizes the risks associated with learning and navigating multiple systems, making the transition to new document management practices smooth and secure.

4. Preserving Microsoft 365’s Security and Compliance Standards

Security is paramount in document management, and the EUM Data Room enhances the secure environment provided by Microsoft 365. It integrates seamlessly with the advanced security features of Microsoft 365, like encryption and Multi-Factor Authentication, to protect sensitive information. EUM Data Room not only adopts Microsoft’s security measures but also contributes to the overall security framework by enforcing compliance and data governance policies. With EUM Data Room, users benefit from a secure collaborative space that aligns with Microsoft’s robust, continuously updated security infrastructure, ensuring that documents remain protected in a compliant, controlled environment.

Building on this robust security framework, our User Manager tool is engineered to integrate effortlessly with the EUM Data Room, streamlining the management of access for both internal employees and external collaborators. This tool empowers data room managers to provision access autonomously, bypassing the need for constant IT intervention. It leverages the trusted Microsoft 365 authentication for a secure and customizable sign-in process, significantly boosting efficiency and responsiveness to access needs. This not only fortifies security by ensuring precise control over data room entry but also accelerates workflows, enabling swift collaboration without compromising on protection.

The EUM Data Room is not just a document management solution; it's a strategic enhancement of Microsoft 365’s capabilities, creating a secure, user-friendly, and efficient environment for businesses to manage and share documents. By maximizing the existing Microsoft investment, reducing cybersecurity risks, leveraging familiar tools in an improved UI, and upholding the highest standards of security and compliance, EUM Data Room empowers organizations to simplify their digital operations securely.