External Sharing - What to use when in Microsoft 365

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Microsoft is really strong at providing their customers choices to complete daily tasks, and sometimes it can be challenging for users to understand what the best choice is. This is very much so the case with their native external sharing capabilities in Microsoft 365.

There are a lot of different ways to share and collaborate on documents.

  • Email attachments
  • Sharing links through Teams and SharePoint
  • Co-authoring on Office documents
  • Portals for large sets of external users or specific business processes

At Extranet User Manager, we have a keen interest in making external sharing as simple as possible, both from administrative and end user perspectives. In this session, we cover what can be done out of the box with Microsoft 365, and where you may or may not want to extend that with Extranet User Manager.

In this webinar we will discuss the following:

  • OOTB sharing options for users
    • Teams
    • OneDrive
    • SharePoint Online
  • Top 5 configuration tips for a successful external sharing experience
  • Where there can be challenges with OOTB
    • Large numbers of external users (hundreds to many thousands)
    • Self-registration
    • Workflows and integration into business processes
    • Tight control over branding and user experience
  • Pain points surrounding external sharing and guest user management
    • Unstructured vs. structured sharing

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