Integrating Multiple Planner Boards into a Power BI Dashboard

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Microsoft Planner is a planning application available within Microsoft 365. It is fantastic for assigning tasks and sub-tasks to users and has a lot of value in tracking progress for different initiatives. We use planner on both internal and consulting projects as it provides simplified task management. However, when you belong to multiple Planner boards, it can become challenging to manage tasks and get a holistic view of all tasks and their assignments in a single pane.

We found this out quite quickly and turned to building a Power BI dashboard to provide us this view. Having a solution that allows for rolling up multiple planner boards into portfolios which can then be presented in a very visually appealing dashboard makes it much easier to be decisive and identify potential task conflicts. These portfolios can also be organized into different dashboards, so that security can be applied.

In this webinar we will cover:

Business scenario
Technical challenges connecting Power BI to Planner - no existing connector
SharePoint lists to organize Plans into Portfolios, and Portfolios into Power BI reports to manage security
Leveraging Azure Automation in the cloud to collect and organize the Planner content
Visualizing this through dashboards and reports in Power BI
Publishing this out for the organization to consume